Learn to Configure and Use Oracle Model Profile

1. What is model profile?

Oracle’s talent management model profile is very much same as person profile, which we have seen in this article » Learn Oracle Enhanced Talent Profile by Creating Custom Content Section. However, model profile is not attached to workers directly but to workforce structures, such as jobs, positions or organization.

A person profile contains information about a person’s education, language skills, competencies, and activities and interests. Similarly, a job profile (model profile) contains information about the requirements for the job, such as competencies, language skills, degrees, or certifications.

One model profile can be linked with multiple workforce structures (job/position/organization) but at a given point of time, only one model profile can be linked with any workforce structure.

2. What are we going to configure?

As you are aware by now that, a model profile may contain various information such as competencies, language, degrees, certifications etc, so in this article today we will configure competencies that would be required for any Job and Organization. Based on the steps given in this article later you can also configure language skills, degrees and certifications required for any job/position/organization. Lets begin….

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3. Create Item Catalog for Model Profile?

Since we are going to set competencies required for job and organization, we need to define a list of competencies we need to use later. This we achieve through Item Catalog. Concept of item catalog is common for person profile and model profile.

Set of competencies needed for job and organization would be different so we will be creating two different catalogs as follows

3.1. Create Catalog for Job Competency

To create a catalog navigate to My Client Group » Profiles » Item Catalogs

In the Search Results section click on + Add button, which will prompt Create Item Catalog window. Since we are going to attach competencies with model profile change the name filed to Competencies and enter details as follows

• Name : Competencies
• Item Catalog Name : Core Competencies

Item catalog helps in grouping similar kind of items (read it as competencies in this case). Once you enter Item Catalog Name, click on the Continue button and you will be on Create Item Catalog: Core Competencies page. Click on the Save button, which will allow you to add items. You will receive a confirmation message, just click on OK button.

Now click on the + Add button under Items section. Here you are going to create actual competencies now. Against the name, enter value as Problem Solving

Click on Continue button, which will give you option to add more details about this competency (Problem Solving).

You are now on Create Content Item : Problem Solving page. On this screen, enter other details as follows

• Content Type : Competencies
• Item Code : AP_PRBLM_SLVNG
• Name : Problem Solving
• From Date : 01/01/1951
• To Date : Leave blank
• Supplier : Customer defined

Under Item Details enter details as follows

• Rating Model : AP Proficiency Rating Model (You can check this article to how to create rating models » Learn to Configure Oracle Fusion Talent Review Template (dashboards))
• Description : Resolves difficult or complicated challenges.
• Category : Ability
• Evaluation Method : Performance Review
• Certification Required : No
• Short Description : Resolves difficult or complicated challenges.
• Long Description : Enter long description here.

Please note only Rating Model is mandatory, rest are optional (if you wish you can ignore them)

Once you enter all these details, click on Save an Close button. You will be back on Edit Item Catalog: Core Competencies page.

You can add more competencies inside Core Competencies item catalog. You can try adding following competencies.

• Coaching & Mentoring
• Creative & Innovative Thinking
• Empowering Others
• Influencing Others

Once you enter all these competencies, click on the Save and Close button available on the page Edit Item Catalog: Core Competencies.

 3.2. Create Catalog for Organization Competency

 Same like Core Competencies item catalog, you can create one more Item catalog with name Brand Competencies and add following items (competencies) inside it.

• Business Alignment
• Customer Focus
• Planning & Organizing

4. Create Competencies Section

So far we have created catalogs of competencies (Item catalog), now we can create content section this process is also same as we created for person profile.

4.1. Create content section for Job Competency

To create content sections navigate to My Client Group » Profiles » Profile Type » Person. You are on Edit Profile Type: Person page. Click on + Add Content Section button and select Competency from the Template list. Click OK. (You can follow this article if you need detailed steps in creating content section  » Learn Oracle Enhanced Talent Profile by Creating Custom Content Section)

Enter details as follows

• Section Name : AP Core Competency
• Active : Yes
• Approval Required : No
• Default Section : Yes

Content Section Properties

Under the Content Section Subscribers, add Performance Management

Click on Save and Close button. Your content section AP Core Competency is ready.

4.2. Create content section for Organization Competency

Same as AP Job Competency we created at step 4.1. create one more content section AP Brand Competency as follows

• Section Name : AP Brand Competency
• Active : Yes
• Approval Required : No
• Default Section : Yes

Content Section Properties

Under the Content Section Subscribers, add Performance Management

Click on Save and Close button. Your content section AP Brand Competency is ready.

5. Add Content Sections to Model Profile

We have created content section now we need to add it to model profile. To add it navigate to My Client Group » Profile » Profile Type » Job

5.1. Add Job Competency Section to Job Profile

We are going to link content section we created earlier (AP Core Competency) with Job.

You are on page Edit Profile Type: Job. Ensure that status is Active. You can also ensure that following checkboxes are enabled.

• Include Job Description
• Include Job Responsibilities
• Include Job Qualifications
• Include Criticality

To attach Competency section, click on the button + Add Content Sections and select value AP Core Competency from the list. Click OK. You are on Add Content Section page. On this screen, enter details as follows

• Section Name : AP Job Core Competency
• Active : Yes

Under Content Section Properties section verify/update following details

You are on Edit Profile Type: Job page. Click on Save and Close button again. You are back to Profile Types Page.

5.2. Add Organization Competency to Organization Profile

Now we will associate another content section AP Brand Competency to Organization profile type. For the same click on Organization profile type. You are on Edit Profile Type: Organization page. Change the status to Active and ensure following checkboxes are enabled.

• Include Organization Description
• Include Organization Responsibilities
• Include Organization Qualifications
• Include Criticality

Click on the + Add Content Section button and select AP Brand Competency from list. Click OK.

You are on Add Content Section page. Enter details as follows.

• Section Name : AP Organization Brand Competency
• Active : Yes

Under Content Section Properties section verify/update following details

Once done, click on button Save and Close. You are back on page – Edit Profile Type: Organization. Click on button Save and Close and you are back on – Profile Types

6. How to link Model Profile with Individual workforce structure?

There are two ways you can ink any model profile with workforce structure such as Job, Position or Organization. We will see both these methods.

6.1. First method to attach model profile

Navigate to My Client Group » Profile » Model Profile

Click on button + Add and then select Organization from list. You are on page Create Organization Profile. Enter details as follows

• Profile Code : AP_ORG_TRAINING
• Name : AP Training Organization Competencies
• Status : Active
• Workforce Structure : Click on Add button and select any organization. We have selected “Training”. You can also select more than one organization here if they all need to be having same competencies.

Now scroll below and you will see a section AP Organization Brand Competency This is coming from the content section we added to Organization Profile.

Click on the + Add button and you can select competencies that we had added to catalog Brand Competencies. You can select all competencies that is required for this Training organization.

Click on Save and Close. You can follow the similar steps to attach competencies with Job. However, for job you will see list from AP Job Core Competency. We will see this in second option.

6.2. Second method to attach model profile

For this, you need to navigate to My Client Group » Workforce Structure » Manage Jobs » Search for Job (We searched Teacher)

Open the job and click on Profiles tab. Now click on the Edit button. You will have two options here, either you can create new profile or add existing profile.

Lets choose to create a new profile. Click on the + Create Profile button. Enter following details and then click on OK.

• Code : AP_TEACHER_COMP
• Name : AP Teacher Job Competencies

Now on the new screen scroll below and you will see AP Job Core Competency section. Click on the + Add button and assign competencies to the job. Here the list of competencies will come from the catalog Core Competencies we configured earlier.

Click on Review button and then click on Submit button. Your model profile is attached with job.

We have completed everything we wanted to cover in this article.

7. How to use model profile in performance document?

We can also configure a performance template section to populate competencies defined for a model profile in the performance document. Weights and minimum weights associated with competencies from a model profile are also populated in the performance document, which we will see shortly in another article.

If you have any question on model profile, please post here – Oracle Fusion Forum