What is Prescreening Questionnaire?
When posting a job requisition, you aim to attract both internal and external candidates, seeking to receive a high number of applications for each position. As a recruiter, your ultimate goal is to identify and hire the best candidate as efficiently as possible. However, managing a large volume of candidates can pose challenges, making it necessary to implement a mechanism that helps filter out applicants who are not suitable for the role. Set of questions that help to eliminate (disqualify) candidates from a job application are called Disqualification Question. Additionally, to evaluate the remaining eligible candidates and identify the most qualified individuals, you utilize Prescreening Questions – also known as Job Application Questions. To configure these questions we utilize questionnaire functionality of oracle cloud application.
A Prescreening Questionnaire is a combination of two question sets:
Disqualification Questions:
These questions are designed to identify candidates who do not meet the basic requirements of the job, allowing you to exclude them from further consideration. For example, by utilizing these questions, you eliminate candidates who do not have legal rights to work in the courtly job is posted or they do not have minimum work experience.
Prescreening (Job Application) Questions:
These questions help assess the remaining candidates and identify the best possible fit for the position. By asking targeted questions related to the job requirements, skills, experience, and other relevant factors, you can evaluate applicants more effectively and make informed decisions.
It’s important to note that you have the flexibility to customize the question sets for internal and external candidates according to your specific needs. Furthermore, you can contextualize questionnaire by tailoring the questions based on following four factors ensuring a more comprehensive evaluation process.
- Recruiting Organizations
- Recruiting Locations
- Job Families
- Job Functions
Configure Disqualification Questions
To configure disqualification questions search for the task Question Library or follow below navigation
Navigation : Settings and Actions » Setup and Maintenance » Recruiting and Candidate Experience offerings » Candidate Job Applications » All Tasks » Question Library
You can also refer this article if you need help with detailed navigation steps with step by step screenshots » Learn to Configure Oracle Questionnaires Step by Step with Screenshots
On the Questions page, change the Subscriber to Recruiting. In the Search Result section click on the + Create button and enter details as follows
- Question Code : Accept the default value or change it something else such as AP_DIS_001
- Status : Active
- Owner : It should display your name, if not, leave it blank
- Privacy : Public
- Folder : Select value “Disqualification Questions” if you see it, otherwise select “Question Library“
- Question Text : Are you oracle cloud certified consultant?
- Question Type : Single Choice
- Score Question : Yes
In the Context section, you contextualize the appearance of questions. enter details as follows in this section
- Question Classification : Disqualification <observe other types of classifications that you can use to contextualize questions, you may get some questions if you are attempting for Oracle Recruiting Cloud Certification Exam>
- Candidate Type : Both – If you want this question to be available only for external candidate, select value External.
- Recruiting Organizations: All – Keep the default value as we don’t want to contextualize question based on the Recruiting Organizations.
- Recruiting Location: All
- Job Families: All
- Job Functions : All
In the Response section enter details as follows
- Response Type : Single Choice from List
Click on the + Add button twice in the Responses section which will create two empty rows and then enter details as follows
| Response Code | Short Description | Score |
| accept default value | Yes | 0 |
| accept default value | No | -99 |
Click on Save and Close button. With this you have created a disqualification question. You may create few more questions if you wish to. Here are few example questions
- Do you have legal rights to work in the US? –
- You can try to contextualize this questions for US location and external candidates only using following context options
- Candidate Type
- Recruiting Location
- You can try to contextualize this questions for US location and external candidates only using following context options
- Are you at least 18 years of age or older?
Configure Prescreening Questions
We assume you are still on the Questions page, if not, search for the task Question Library or follow below navigation
Navigation : Settings and Actions » Setup and Maintenance » Recruiting and Candidate Experience offerings » Candidate Job Applications » All Tasks » Question Library
Although you can create a new question from scratch, but you can also duplicate existing questions. On the Questions page ensure Subscriber is Recruiting and then search for the question you created in the previous step – Are you oracle cloud certified consultant?
When you find the question select the same and click on Copy menu to duplicate it. On the Edit Question page change the status to Active. You can also change the folder to Application Question or keep it unchanged.
Change the question text to How many years of experience you have in Oracle Cloud HCM?
Change the Question Classification to Prescreening Question Added by User
In the Response section you already see two responses, click on the +Add button once so that you have total three rows. Enter or update the responses as follows, pay attention to score for each of these responses.
| Response Code | Short Description | Score |
| enter or accept default code | No prior experience | 0 |
| enter or accept default code | Less than 5 years of experience | 10 |
| enter or accept default code | More than 5 years of experience | 50 |
While selecting the Questions Classifications, you might have observed these two values related to Prescreening Question
- Prescreening Question Added by User
- Prescreening Question Added Automatically
Lets understand when should we use these values
- Prescreening Question Added Automatically: We select this option when we want the question to be added automatically to a job requisition based on the context of the requisition. Recruiter can’t add nor remove these types questions manually in the job requisition.
- Prescreening Question Added by User: We select this option when we want to allow recruiting user to manually add these questions to a job requisition, however, they can only add if the context of the questions matches with the context of the job requisition.
Click on the Save and Close button to complete the setup.
Create another Prescreening question
Create another prescreening question by selecting questions classifications to Prescreening Question Added Automatically. You can refer the steps and description provided earlier to create below questions
Question : Have you done any implementation project in ORC?
Use below responses and score
| Response Code | Short Description | Score |
| enter or accept default code | Yes | 10 |
| enter or accept default code | No | 0 |
| enter or accept default code | Currently doing one | 5 |
Configure Interview Feedback Questions
You can also configure interview feedback questions, these questions can also be attached to job requisition template, however, Interview Questions are not directly attached to the requisition template but the Questionnaire gets attached. There is a difference between questions and questionnaire, explained in this article » Learn to Configure Oracle Questionnaires Step by Step with Screenshots
You can create a Feedback Questionnaire by following article shared above which will be based on following three questions
- Question 1: Rate the candidate’s interpersonal skills.
- Question 2: Rate the extent to which the candidate meets the overall experience and education requirements for this position.
- Question 3: Would you recommend this candidate be hired?
Here are some further guidelines.
- Each questions will be of type: Single Choice from List
- Question classification would be : Interview Feedback
- Score questions can be enabled, but not required.
- For the first and second question use following responses and score
| Response Code | Short Description | Score |
| enter or accept default code | Exceptional | 2 |
| enter or accept default code | Acceptable | 1 |
| enter or accept default code | Poor | 0 |
For the last question use below responses and score
| Response Code | Short Description | Score |
| accept default value | Yes | 1 |
| accept default value | No | 0 |
Use Prescreening and Disqualification Questions
In this article, we have discussed the creation of disqualification questions and prescreening questions and Interview Feedback Questionnaire. You can next read article that explains how these questions are used in the job requisition template » Learn to configure a Job Requisition Template
If you require any additional clarification or have questions related to this article, feel free to post them on hcmfolks.com, an emerging platform for HCM consultants. It’s a supportive community of Oracle HCM professionals with a shared goal of assisting one another.
