What is Job Application Flows
When a candidate applies for a job, they must provide a variety of information, including personal information, education, and experience. This information is typically organized into different sections and blocks on a job application form. A job application flow in oracle recruiting clouds help to organize this sequence and different block a candidate has to fill in.
An application flow is a sequence of pages that candidates complete when they apply for a job on an external career site. The flow can be customized to include different sections, such as:
- Personal information:Â This section typically includes the candidate’s name, address, email address, and phone number.
- Education:Â This section includes the candidate’s educational background, including degrees earned, schools attended, and dates of attendance.
- Experience:Â This section includes the candidate’s work experience, including job titles, companies, dates of employment, and responsibilities.
- Skills:Â This section includes the candidate’s skills and abilities, such as software proficiency, languages spoken, and certifications.
- Resume:Â This section allows the candidate to upload their resume.
Configure Job Application Flows
To configure Job Application Flow search for the task Job Application Flow Configuration or follow below navigation.
Navigation : Settings and Actions » Setup and Maintenance » Recruiting and Candidate Experience offerings » Candidate Experience (Functional Area) » Job Application Flow Configuration
Click on the + Create button to create a new job application flow, which will open Application Flow Properties page. On this page enter following information in the Basic Information section.
- Application Flow Name: AP Job Application Flow
- Code: AP_JAF
- Application Flow Type: Apply
- Description: <Enter description of your choice>
There are currently four different types of job application flow explained below
- Apply: We choose this flow type when we want to configure sequence of pages that candidates have to complete when they apply for a job on an external career site. Purpose of this article is configure JAF of this type.
- Talent Community: This type of job application flow is configured to capture candidates interest in joining talent community.
- Request Information: This is required to configure a job application flow with the purpose to capture additional information from external candidates once they have already applied to a job.
- Event : This is used to capture candidates interest for any corporates event.
Earlier we have seen that a Candidate Selection Process (CSP) can be contextualized based on five different heads, but a job application flow of type Apply, can only be customized based on only Recruiting Type. It’s not possible to contextualized other types of job application flow.
If you want to contextualized your job application flow (JAF), you can click on the + Add button against Recruiting Type in the Context Information section and then select the required recruiting type. For this article we are not contextualized our JAF.
Click on the Save and Continue button, which will take you to AP Job Application Flow: Draft page.
Click on the + Create button in the Versions section, which will take you to AP Job Application Flow page. Accept it that it is a really scary page with lots of information and different sections. Let’s tackle it one by one.
In the initial section of the page enter following information
- Version Name: AP Job Application Flow
- Start on Activation: Enable it
- Enable or disable following check boxes
- Legal Disclaimer : Uncheck it
- E-Signature : Uncheck it
- Campaign Opt in : Check it
- One Page Application Flow : Check it – If you enable this all the sections configured in JAF will appear in a single page. Candidate doesn’t need to click on the Next button to move to different section/page.
- Job Alert Opt in : Check it
If you are interested to understand the use of these checkboxes, here you go
- Legal Disclaimer: You can ask candidates to accept a legal disclaimer. The legal disclaimer appears at the beginning of the application flow. Candidates must click Agree to proceed with their job application. Job Application Legal Disclaimer is configured in the Recruiting Content Library.
- E-Signature: You can ask candidates to sign their job applications with an e-signature. The e-signature appears at the end of the application flow. Application E-Signature Statement is also configured in the Recruiting Content Library. Read the oracle certification question related to E-Signature.
- Campaign Opt In: Only applicable for external candidates if want to receive recruitment marketing communications. The opt-in check box appears with this short sentence “I agree to receiving future recruitment marketing communications.” If an active version of the campaign opt-in statement is available in the Recruiting Content Library, the sentence is displayed as a link that the candidate can click to read the full statement. You configure the campaign opt-in statement in the Recruiting Content Library.
- One Page Application Flow: An application flow can be presented on one page or on multiple pages. Use this option if you want to display the flow on a single page so that candidates quickly fill in the minimum information.
- Job Alert Opt In: You can ask candidates to set up job alerts to receive updates about new job opportunities matching their preferred job category and location.
Configure Personal Info Section
You will see following three blocks in this section, default name of the first section is Personal Info, if you wish to change it, click on the edit (pencil) icon and give a name of your choice.
- Profile Import
- Contact Information
- Address
Second block in the section, which is Contact Information is the required block, you can’t delete it from the section. If you don’t believe in me, click on the Action button (down arrow icon) and you will notice that delete button is disabled.
You can’t even move this box to your left as Profile Import block should always be the first block.
Add additional block to the sections
On you right hand side you will notice several blocks are grouped under Block Library container. These are not showpiece. Locate Skills block in the container then click on the Actions menu (down arrow button) which will enable Add To, click on that and you will name of all five sections available in the job application flow. Select value More About You to move the block to More About You section. (Alternatively you can also drag and drop the block to desired section )
You will notice that Skills block is displayed to More About You section. You might notice a small red cross on top of the block. If you move your cursor over it, it reads “Block Properties not defines“. To fix this issue, click on the block name (Skills), which will open a pop up window Edit Block: Skills.
In this pop-up, click on the Section field and select the content section you would like to map this skills information to. This will create a bridge between Oracle Recruiting Cloud and Oracle Talent Profile Sections (Skills and Qualifications). During the recruiting process, when a candidate provides skills details, they must be retained and stored in the Oracle Cloud application so that employees can access them after selection. By selecting the appropriate content section, you are telling the application where to store this skills information in the Oracle Talent Profile. You can read this article to understand more about oracle talent profile » Learn Oracle Enhanced Talent Profile by Creating Custom Content Section
Click on Save button on the pop-up window. This will remove the red cross mark from Skills block.
Managing supporting documents
You will notice there are other four blocks in the More About You section and all of them have familiar red cross icon. Click on the first block name that is Supporting Documents, which will bring a pop-up window. You will see following three checkboxes in the pop-up window. If you want to make any of these document required while applying for job then enable them or simply click on the Save button without changing anything.
- Resume Required
- Cover Letter Required
- Social Media Required
You will notice red cross is gone from the first block Supporting Document.
Delete a block from the section
Click on the Action menu for block Licenses and Certifications, you will see Delete option, click on that to remove the block from More About You section.
Now you only have two other blocks (Work Preferences and Languages) with red cross. Click on the block name and select the content section you would like to link them (similar steps for Skills block we did earlier). If you find issue in fixing red cross icon, you can delete these two block as well (same as Licenses and Certifications, no body will know 😉 )
Activate Job Application Flow version
Scroll up and click on the Save and Activate button this will active the Job Application Flow, which will be used in the Job Requisition Template, which is discussed in this article » Learn to configure a Job Requisition Template. We recommend to read this article to see how a job application flow is utilized in the Job Requisition Template.
If you have any questions related to the Job Application Flow, please post them on hcmfolks.com, a community of Oracle Cloud HCM professionals from around the world who share a common goal of helping each other unconditionally. You can also register an account and showcase your talents on the platform.
Check you knowledge if you have understood the job application flow concept thoroughly.
