What is Content Library?
Within a recruiting application, there are certain elements that are commonly used repeatedly. For instance, when creating a job posting on the career site, it is customary to provide a concise description of the organization. This employer description remains consistent across all vacancies. While the job description, location, roles, and responsibilities may vary, the employer description remains constant. Similarly, during the candidate selection process (CSP), automated emails are often sent to candidates to keep them updated on the progress of their candidacy. In most cases, the content of these emails remains the same.
To avoid the need for repetitive typing, it is preferable to have these contents, such as the employer description and email content, written only once and stored in a centralized location. This way, they can be easily reused whenever a new job is posted or when sending an email to a candidate. Oracle Recruiting Cloud (ORC) offers a solution for this through its Content Library.
The Content Library feature allows you to configure various reusable text contents that are frequently utilized throughout the recruiting lifecycle. You can access to content library directly using task Recruiting Content Library, or you can also follow below navigation.
Navigation : Setting and Actions » Setup and Maintenance » Recruiting and Candidate Experience » Recruiting and Candidate Experience Management » Recruiting Content Library
These reusable elements are called Content Item in the Content Library there are different types of categories for these items. An item which holds employer description has category “Employer Description”. Next, we will explore the process of creating a content item within the Content Library.
Create a Content Item for Employer Description
When you are on Recruiting Content Library page, click on the + Create button to create a new content item and enter Content Item Details as follows
- Name: <Enter name of the item such as AP IAVINASH >
- Code: <Enter code such as AP_IAVINASH>
- Category: Employer Description <while selecting the value, observe other types of category you see in the list, you may encounter some questions while preparing for Oracle Recruiting Certification Exam (1z0-1069-23)
- Visibility: Internal, External
Scroll below to Version Details section and click on the checkbox Start on Activation. In the Content section enter following content or any other text that briefly describes your organization.
iavinash.com is a renowned website catering to the Oracle HCM community. It serves as a valuable resource for individuals interested in Oracle HCM Cloud, offering frequent articles on various modules of the Oracle HCM Cloud system. The website covers both technical and functional aspects, providing comprehensive insights, tips, and guidance related to Oracle HCM Cloud implementation, customization, and best practices. With its expertise in Oracle HCM, iavinash.com has established itself as a go-to platform for professionals seeking in-depth knowledge and updates within the Oracle HCM community.
Highlight iavinash.com text from the content and click on add link menu, which will open and pop-up and ask you to specify URL, enter https://iavinash.com in the URL box and click on OK button.
Scroll up and select value Save and Activate to create the content item.
If you click on the Action menu again, you will see following option.
- Edit Content Item Name: This will only allow you to change the name of the content item nothing else.
- Copy to create new version: This will allow you to change the content with a newer version, name and code will remain same.
- Create content item from version : This will allow you to create a completely new content item by copying the existing details from current version.
- Deactivate Content Item: This will deactivate content item, which is an irreversible action. Hope you haven’t clicked on this, if you did, click on the create content item from version and just enter different code name.
Please note, you can’t delete a content item which is activated, you can only deactivate it.
We have completed our configuration for Employer Description content item, this content item is used while creating a Job Requisition Template, which is discussed in this article » Learn to configure a Job Requisition Template. We recommend to read this article post completing all steps mentioned in this current article to learn how content items are used in the Job Requisition Template.
Create a Content Item for Recruiting Organization Description
Similar to Employer description we can create Recruiting Organization description. Usually a recruiting organization is a department and they may want to display their own description with the requisition posted on the career site so that candidates get to know more about the department they are going to join.
To create one, use the navigation shared for employer description and create a new content item as follows for Recruiting Organization.
- Name: AP Consulting Dept
- Code: AP_CONSULTING_DEPT
- Category: Recruiting Organization Description
- Visibility: Internal, Externalz
- Start on Activation : Yes
- Description : Join our dynamic consulting department, where we thrive on solving complex business challenges. Collaborate with industry experts, utilize innovative strategies, and make a meaningful impact as we partner with clients to drive their success.
Once done, click on the Save and Active button.
With this we have created two content items, both of them will be used in the Job Requisition Template, lets create few more content items of different category, which is used to send automated notification to candidates in the Candidate Selection Process.
Create an Automated Job Application Notification
Its important to update candidates timely about their progress through different candidate selection process and this is achieved through sending automated notifications to them. To automate this process first you need to create a reusable content item that will have the content/text candidates receive.
To create an Automated Job Application Notification click on the + Create button on the Recruiting Content Library page and enter following details
- Name: AP Interview to be Scheduled – External
- Code: AP_SCHEDULE_INTERVIEW_EXTERNAL
- Category: Automated Job Application Notification
- Visibility : External
Scroll below to Version Details section and select checkbox Start on Activation.
In the Subject field enter text – Status Update : Invitation for first round of Interview
In the Message Text field, enter following content
Dear XXXXXX Thank you for your interest and for applying to job posting - YYYYYY We would like to invite you to an interview to discuss the job requirements. Details about the interview will be shared through a separate email. Kind Regards, Human Resources Department
Double click on the text XXXXXX from message text filed, click on the token filed and select value CandidateDisplayName Click on the Insert button and select value Insert in Message Text. Ensure this replaces value XXXXX to ${CandidateDisplayName}.
Do the similar steps to replace value YYYYYY with ${RequisitionTitle}
Once you are done, click on Save and Activate and this will create the content item which will be later used in the Candidate Selection Process (CSP). (You can read this article to see how it is used in the CSP » Learn to Configure Candidate Selection Process (CSP))
We will create one more Content Item so that we have verity and also understand how can we create a new content by copying the existing one.
Go back to Recruiting Content Library page, and search for the content item you just created – AP_SCHEDULE_INTERVIEW_EXTERNAL
- Click on the Action menu at the right hand side
- Select option Create Content Item from Version
On the Create Content Item page enter/change details as follows
- Name: AP New – To be reviewed
- Code: AP_NEW_TO_REVIEW
- Category: Automated Job Application Notification
- Visibility : Internal, External
Scroll below to Version Details section and select checkbox Start on Activation.
In the Subject field enter text – Thank you for your interest in the position of ${RequisitionTitle}
In the Message Text field, enter following content
Dear ${CandidateDisplayName}
Thank you for your interest and for applying to job posting - ${RequisitionTitle}.
We appreciate your interest and are currently reviewing your application carefully.
We will keep you updated on the progress.
Kind Regards,
Human Resources Department
Click on Save and Activate button to complete the configuration.
If you wish, you try to create one more content item that will be used to send notification when a candidate is rejected by the employer. Use below content if you need to.
- Name: AP Rejected by Employer
- Code: AP_RJTD_BY_EMPLR
- Category: Automated Job Application Notification
- Visibility : External
- Subject : Thank you for your interest in the position of [Requisition Title]
Dear [Candidate Name], Thank you for your interest in the [Requisition Title] position. We appreciate your time and effort in the application process. We have decided to move forward with other candidates who we believe are a better fit for the role. However, we were impressed with your qualifications and we will keep your resume for future opportunities. We wish you the best of luck in your job search. Sincerely, Human Resources Department
We can next go to this article to see how these content items are used in the Candidate Selection Process » Learn to Configure Candidate Selection Process (CSP)
Content Library: Questions and Clarifications
In this article, we have explored the concept of a content library and learned how to create content items for storing reusable text. We have successfully created a content item for capturing the employer description and another one for sending automated job application notifications. It’s worth noting that the content library offers over 60 different categories of content items that can be utilized. You even use content library to upload offer letter template. If you are appearing for ORC certification (1z0-1069-23), you will get several questions related to content library.
If you have any questions regarding the Content Library, don’t hesitate to post them in the hcmfolks community. This community is composed of HCM professionals from around the world, and you can be assured that your questions will be answered.
We recommend you to go through following articles next to see how these content items you have configured are utilized elsewhere in the oracle requiting could :-
