What is a Job Requisition Template
As the name implies, a job requisition template is a template through which you can create job requisitions to post on career sites. You need to fill in several key details while drafting a job requisition such as employer description, workplace info, salary details and what not. Rather than entering all these details every time you create a job requisition, you can fill in these details only once in the job requisition template and use this template as a base to create subsequent job requisitions so that you only have to enter or update very minimal data in the job requisition.
In this article, we will guide you through the process of creating a job requisition template from scratch. However, we strongly recommend that you first read the following article to ensure you have all the necessary prerequisites in place for completing the job requisition templates.
- Learn to Configure Candidate Selection Process (CSP)
- Learn to Configure Job Application Flows
- Learn to Configure Prescreening and Feedback Questionnaire (Optional)
Configure Job Requisition Template
To create a job requisition template search for the task Job Requisition Templates or follow below navigation.
Navigation : Settings and Actions » Setup and Maintenance » Recruiting and Candidate Experience offerings » Job Requisitions (Functional Area) » Job Requisition Templates
Job Requisition Templates page by default only shows templates which are in Draft or Active status. To create a new template click on the + Create button and you will see following three options
- Standalone
- For Jobs
- For Positions
Select value Standalone, this will take to Create Job Requisition Template: Details page. Initially status of the template would be defaulted to Draft. There are several sections on this page, lets fill-up details one by one.
Basic Info:
In the Basic Info sections enter details as follows
- Recruiting Type : <Optionally, select recruiting type from the list, For example: Professional>
- Business Unit : <Select your business unit, for example : US1 Business Unit>
- Code : AP_PROFESSIONAL_TMPLT
- Name : AP Professional Template
- Requisition Title : AP Oracle Cloud HCM Consultant
Don’t change following two default configurations
- Display in Organization Chart: Yes
- Language: American English (Default)
Hiring Team:
As we are configuring template, we usually don’t assign Hiring Team details, since the hiring team will be decided at the time of creating job requisition. We can leave this section as is and move on to the next section. However, this section allows to enter following details
- Hiring Manager
- Recruiter
- Collaborator
Posting Structure:
This section includes information about the structure for which this requisition template can be used for. Detail you enter here appear as-is when you create requisition based on this template. Enter the posting structure as per workforce structure configured in your pod. You can still override details when you create requisition. You can have multiple job requisition template configured to exactly manage requisition for different posting structure combination. You can assign values for the following fields with the combination job requisitions are posted frequently
- Organization:
- Primary Location:
- Other Locations:
- Job Family:
- Job Function:
Offer Info:
In this section you enter details that would become candidates assignment details once hired. You populate following information in this section. None of these are required filed but try to capture as much information as possible so that recruiters don’t have to populate these information again every time when they create a requisition. Try to populate frequently used details so that recruiters have to update very minimal data later.
- Department:
- Primary Work Location:
- Other Work Locations:
- Workplace:
- Grade:
- Legal Employer:
In this section you can also enable Workplace field, to indicate if this job requires employees to work from home, office or in hybrid model.
Budget:
In this section you tentatively capture budget allocated or planned for this hiring. For example, if you have kept some budget to award bonus for a successful referral, any budget that you plan to cover for recruiting team travel expenses etc. You must select currency first.
- Budget Currency:
- Employee Referral Bonus
- Sourcing Budget:
- Travel Budget:
- Relocation Budget:
Compensation:
In this section you carefully enter employees proposed salary details that they would get post selection.
- Compensation Currency:
- Minimal Salary:
- Maximum Salary:
- Pay Frequency:
Job Profile:
In this section you include work requirements regarding a job that is being hired for. For example, travel is required or not and the total working hours details.
Additional Details
This is another important section where you enter details related to job requisition, such as
- Worker Type:
- Regular or Temporary:
- Management Level:
- Full Time or Part Time:
- Job Shift:
- Job Type:
- Education Level
Posting Description:
Details you enter in this section will be directly visible to candidates when they apply for the job. Using this section you entered description about the job such as role and responsibility and nature of the work candidates are going to apply.
Click on the checkbox Enter Custom Internal Posting Description and this will enable following fields
- Short Description for Internal Candidates
- Description for internal Candidates
- Responsibilities for Internal Candidates
- Qualifications for Internal Candidates
If the details you provide are going to be same for external candidates the select the checkbox Same Posting Description for Internal and External Candidates, otherwise uncheck this box and enter same details again that will be visible to external candidates.
Sometime candidate may want to reach out to recruiter directly if they face any issue while applying for post on the career site or if they need any clarification. If you want to allow that, you can populate following information also in this section.
- Name of Internal Contact
- Email of Internal Contact
- Name of External Contact
- Email of External Contact
Once you save job requisition template you will get more options to format your job properly to display on the career site, this is explained later in this article. For now, move on to next section.
Configuration:
This is the most important section of all. In this section you attach Candidate Selection Process (CSP) and Job Application Flow, you have configured earlier. If you haven’t configured them, save your job requisition template and read below two articles to configure them first and return back here
» Learn to Configure Job Application Flows
» Learn to Configure Candidate Selection Process (CSP)
If you have already configured, proceed further and enter details as follows in this section
- Candidate Selection Process: AP Candidate Selection Process – AP_CSP_CUSTOM
- External Application Flow: AP Job Application Flow – AP_JAF
- Allow Candidates to Apply When Not Posted: Yes
- Automatically Open Requisition for Sourcing: No
- Automatically Unpost Requisition: No
- Automatically Fill Requisition: No
Here is the description and business use of last few selection you made:
- Allow Candidates to Apply When Not Posted: – This is useful when you want to share the job internally or with selected candidates without posting the job on the career sites. You just get the url of the job and share it with candidates over email or any other medium.
- Automatically Open Requisition for Sourcing: – When you create a requisition, you also share the requisition with sourcing partners to get additional candidates. Do you want this to be automated as soon as requisition is posted.
- Automatically Unpost Requisition: When the required number of candidates are hired do you want to unpost from career sited or still make it available there.
- Automatically Fill Requisition: When the required number of candidates are hired do you want to mark the requisition filled so that no further application is accepted.
Save Job Requisition Template
Once you enter all details mentioned earlier, click on the Save button at the top of the page. This will take you to AP Professional Template: Job Formatting page where you can format display of the job on the career site further.
Please note that on your left hand side now you see few additional links. Earlier it was only showing Details, now you have one additional link Job Formatting (You may see few additional links such as Interviews and Screenings based on your pod setups.) Currently Job Formatting link is enabled.
Employer Description
On the AP Professional Template: Job Formatting page click on the edit button (pencil) icon against Employer Description and enter details as follows
- Description for Internal Candidates: <type or select value, AP IAVINASH, you will find this value if you have configured this content item as described in this article » Learn Content Library In Oracle Recruiting Cloud (ORC)>
- Description for External Candidates: Same as internal
There is a small Save button at the right hand corner in the Employer Description section. Click on that.
We created content item AP IAVINASH that stores employer description, earlier in this article » Learn Content Library In Oracle Recruiting Cloud (ORC)
If you want to check what is the description stored in the content item, click on the i (information) button next to the content item name (AP IAVINASH) and it will display the value.
Recruiting Organization Description
Similar to the employer description you can click on the edit icon next to Recruiting Organization Description and enter details as follows.
- Description for Internal Candidates: < type or select value, AP Consulting Dept>
- Description for External Candidates: Same as internal
Click on that small Save button.
Configure Media
Click on the edit icon next to Media, which will enable a + Add button, click on that and enter details as follows
- Title: Poster
- URL: https://i.postimg.cc/Sx6QgMXX/JD.jpg
- Thumbnail URL: s
- Type: Image
- Language: American English
- Visibility: Internal, External
- Use in Offers: Yes
Click on that small Save button the media section.
Once you fill in all these details and click on the save button you can preview how your job requisition will appear on the external career site.
Click on the Preview button and you on the Preview: AP Oracle Cloud HCM Consultant page, you will see following details.
- You will see job title as “AP Oracle Cloud HCM Consultant“, which is coming from the requisition title we entered earlier.
- Just below that in the you will see JOB DESCRIPTION section with the text you entered in the Posting Description section. This section will appear only if you have provided any job description.
- Just below that in the you will see RESPONSIBILITIES section with the text you entered in the Posting Description section. This section will appear only if you have provided any job description.
- Just below that in the you will see QUALIFICATIONS section with the text you entered in the Posting Description section. This section will appear only if you have provided any job description.
- ABOUT US section, you will see the employer description from content item – AP IAVINASH
- In the ABOUT THE TEAM section you will see recruiting organization description coming from content item – AP Consulting Dept
- If you scroll further, you will see the poster(image) we uploaded in the media section.
On the preview page, you can also change the career site to iavinash – IAVINASH, if you have already configured it as per the description provided in this article » Learn to Configure Career Site in Oracle Recruiting Cloud
You can also change the preview for Mobile device.
Once you explore all the details, click on the back arrow button on the header section to return to AP Professional Template: Job Formatting page.
Attach Prescreening Questionnaire With Template
We are done with Job Formatting section. Click on the Details tab again, where we initially started our configuration. You will be back to AP Professional Template: Details page.
On this page, scroll down and just after Posting Description section you will notice that a new section Prescreening Questionnaires is added, this section was not there initially when we started our configuration. Can you think why?
Click on the edit icon next to External Prescreening Questions, which will open Edit: External Prescreening Questionnaire page. On this page, click on the +Add button, which will bring Add Questions pop-up box.
On the pop-up window, search for the question : How many years of experience you have in Oracle Cloud HCM?
This question was configured in the article » Learn to Configure Prescreening and Disqualification Questionnaire and the type of the question is “Prescreening Question Added by User”
Click on OK to add the question.
If you try to add prescreening question of type Prescreening Question Added Automatically, you will encounter below error while activating template.
Click on Save and Close button on Edit: External Prescreening Questionnaire page. You will be back to AP Professional Template: Details page. Scroll below to Prescreening Questionnaires section again and follow same steps again for the Internal Prescreening Questionnaire. You can either add same questions or different questions. Internal Prescreening Questions will be displayed to internal candidates only.
Attach Interview Questionnaire With Template
Scroll further down and you will see a Resources section that lets you attach Interview Questionnaire. Click on the edit icon next to section name – Resources, which will enable a + icon next to Interview Questionnaires.
Click on that + icon and it will take you to Search and Select Interview Questionnaires page. On this page search for the Interview Feedback Questionnaire that you have configured and then click on Apply button.
If you wish you can add multiple interview questionnaires with the requisition template.
Attach Interviews Schedule
If you are seeing Interview tab on your left hand side click on the same and it will take you to AP Professional Template: Interviews page. This page allows you to attach Shared Schedules with job requisition template.
For this article we are not attaching any shared schedule with the template.
Configure Screen Services (Background Check)
If you are seeing Screen Services tab on your left hand side click on the same and it will take you to AP Professional Template: Screening Services page. This page allows you to attach partners, who helps in background verification service. We will cover this topic in details in any other article.
for this article we are not attaching any Background Check partner with the template.
Activate Job Requisition Template
To activate the template, click on the Action button and select Activate Template option. You will get following confirmation message
Once a templated is activated, it can’t be deleted, it can only be inactivated.
If you encounter following warning message, just click on Continue button.
Job Requisition Template Questions and Clarifications
In this article we created a job requisition template and explored all possible configurations possibilities. We attached candidate selection process, job application flow and prescreening questions with the template. We also previewed template on career site we configured earlier. Hope this article was helpful in understanding job requisition template concept thoroughly and practically.
If you have any question or need further clarification, please post them in the hcmfolks.com, which is a community of Oracle Cloud HCM professionals, where you can seek further clarification and pose any questions you may have.
