Job Offer Letter Template
In Oracle Recruiting Cloud, a job offer letter is a formal written document provided to a candidate by an employer. This letter confirms specific details of the offer, including the proposed job title, starting date, work location, salary, and other pertinent information. In addition to these essential details, a job offer letter usually also include lengthy paragraphs explaining corporate policies and terms and conditions that the candidate must agree to. These legal obligations can vary based on factors such as the legal employer, department, location, or job category.
Rather than manually typing out all these details each time you extend an offer to a candidate, you have the option to configure a job offer letter template. This template would already contain all the static data, and during the actual release of the offer to a candidate, it would dynamically fetch the relevant details related to the job offer and populate them in the offer letter.
In this article, we will provide a brief overview of the process one can follow to create a job offer letter template from scratch. We will also discuss the necessary resources required for this task, ensuring that you have all the information you need to create an effective and efficient job offer letter template.
Creating Job Offer Letter Template
Creating a job offer letter template requires a certain level of technical expertise and the installation of additional add-in applications, such as BI Publisher Desktop. If you are a functional consultant, you may need to rely on your technical team members to handle the configuration of these templates for you. However, in this article, we aim to provide you with a sample Job Offer Letter Template that you can directly use in your application to proceed with your Oracle Recruiting Cloud (ORC) configuration steps.
Please note that we will not delve into the detailed steps of configuring a job offer letter template in this article, as my knowledge in that particular area is limited. However, if you are aware of someone who possesses expertise in this field, we encourage you to contact us so that we can collaborate with a true expert for a guest post.
At a high level, it is essential to have the BI Publisher Desktop add-in installed as a prerequisite for creating a template. To ensure the proper installation, you can refer following Oracle note that provides comprehensive instructions on how to install the add-in correctly.
Next, you can go follow this oracle note to create a Job offer Letter Template step by step
Once you have your letter and sample file that would of type xml, zip them together for the next activity.
Configuring Job Offer Letter Template
Once the template is created we need to upload the same in the content library. We already have a detailed article on this topic ,which you can go through here » Learn Content Library In Oracle Recruiting Cloud (ORC)
To upload the template search for the task Recruiting Content Library, or you can also follow below navigation.
Navigation : Setting and Actions » Setup and Maintenance » Recruiting and Candidate Experience » Recruiting and Candidate Experience Management » Recruiting Content Library
When you are on Recruiting Content Library page, click on the create button and enter details as follows
- Name: <Enter name of the item such as AP Job Offer Letter >
- Code: <Enter code such as AP_JOB_OFFER_LETTER>
- Category: Job Offer Letter Template
- Visibility: Internal, External
Scroll down to Version Details section and enter details as follows
- Start on Activation: Yes
- File Name: Upload the zip file AP Offer Letter you created earlier
Once you enter all these details, click on Save and Activate action button.
Using Job Offer Letter Template
First, we learned how to create a template for a job offer letter. Afterward, we explored the steps to configure (upload) the template. In the next article, we will delve into the process of utilizing this job offer letter template to generate an offer letter for a candidate. Stay tuned for the article that will provide a detailed description of this entire process.
Should you have any questions or require further clarification regarding the Job Offer Letter Template, please feel free to post them on hcmfolks.com, a vibrant community of Oracle Cloud HCM professionals.
